Hamilton Apps
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In flex office, book your shared desk and parking space

Book your shared desk and parking space in one action before arriving on site. This saves time each day, simplifies flex-office routines and improves occupancy across both workspaces and parking facilities.

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ORGANISE FLEX OFFICE FROM SHARED DESKS TO VISITOR PARKING

36% of employees

arrive late because of parking difficulties (Working Life, March 2026).
  1. 01

    EUR 11,000/year

    Average annual cost of one workstation in France (IDET, 2024).

  2. 02

    EUR 88/month

    Average price of secured parking in France (Proprilib, 2026).

  3. 03

    0.7 desk per employee

    Flex-office ratio in France, with adoption increasing from 26% (2024) to 40% (2026) (JLL).

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DESIGNED TO ADAPT FLEX OFFICE TO EACH ORGANISATION

Five actions for hybrid working and visitor parking management

From shared desks to visitor parking, flex office is managed from one interface: synchronised bookings, live availability and harmonised rules across all sites.

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Day to day

  • Combined desk + parking booking

    Select your shared desk and parking space in one action for the day or week.

  • Parking overview

    View available and occupied spaces in real time, site by site.

  • Mobile flex-office app

    Book, edit or cancel your desk and parking reservation from your smartphone.

  • Outlook, Teams and Microsoft 365 synchronisation

    Your reservation appears automatically in your calendar, with no duplicate data entry or app switching.

  • Centralised multi-site management

    Standardise parking allocation rules across all buildings from one interface.

Employee leaving company parking using an access badge

Shared desk and visitor parking: one booking flow, synchronised with Outlook and Teams

"Is there a parking space available tomorrow?" is a recurring question in teams alternating between office and remote work.

To simplify flex-office planning, employees book both their shared desk and parking space in the same place. They can prepare their office day in one go:

  • Native Outlook and Teams sync: bookings are added automatically to calendars and remain visible to colleagues without re-entry.

  • Live availability checks: available desks and parking spaces update after each booking.

  • One-click changes or cancellations: if plans change, the desk or parking space is released immediately for another employee.

Why choose Hamilton Apps to book desks and parking

For each reservation, a flex-office application must manage desk or visitor parking availability and access rights while helping the business align space with real usage patterns.

The same data then becomes useful across the organisation, from daily operations to property decisions.

Car park with multiple vehicles

Flex office: manage visitor parking across all your sites

Between shared desks, parking-space types and site-specific rules, parking quickly becomes difficult to manage without a clear overview. With flex office, you can centralise visitor parking operations and:

  • Manage one parking inventory by site and by space type.

  • Apply consistent allocation rules across all buildings, without maintaining shared spreadsheets manually.

  • Measure parking occupancy to identify underused capacity and support layout decisions with concrete data.

Employee checking team schedule

Choose your office days with your team

In hybrid work, choosing an office day often depends on team presence. Before booking a shared desk, employees can:

  • See team attendance days while selecting when to come in.

  • Book near colleagues to support collaboration and in-person work.

  • Track shared office days to identify which days genuinely improve collaboration.

Booking is no longer just about finding an available desk: it also helps teams coordinate office time more effectively.

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Desk and parking booking synchronised with Outlook and Teams

Synchronise flex office with Microsoft 365

Outlook and Teams integration uses existing Microsoft 365 identities through SSO. Shared-desk reservations are synchronised without requiring IT teams to manage additional user accounts or dedicated passwords.

Flex office therefore fits your existing environment without changing employee habits.

Related features

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FAQ

Frequently asked questions

Cannot find the answer you need?

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How does meeting room booking software prevent double bookings?

All rooms share a single reference calendar that is updated in real time. If someone requests a time slot that is already booked, the request is declined or flagged to the organiser, who is shown similar rooms available at the same time.

Does the software integrate with Outlook and Teams?

Yes. You can add a room directly from an Outlook or Teams invitation without entering the details twice. It appears in every participant's calendar, the video meeting link is added automatically, and any changes or cancellations are synchronised both ways.

How long does it take to deploy a meeting room booking system?

The timeline depends on the number of sites and rooms, as well as the integrations you need. We provide a tailored estimate during the demonstration once we understand the scope of your project.

Can I book a room from a mobile or a tablet outside the room?

Yes. You can book from a computer, mobile or tablet installed at the room entrance. The on-site display shows the room's current status and lets you book the next time slot in seconds.

What happens if someone does not turn up for a booked room?

An unconfirmed booking can be released automatically after a period that you define. The room then becomes available to other teams, while the rate of unattended bookings remains visible in your occupancy analytics.

How can I see Outlook and Teams synchronisation and conflict alerts working with my rooms?

Request a demonstration and we will recreate the journey using a representative selection of your sites and rooms, including Microsoft 365 synchronisation.

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