Hamilton Apps
Start free trialBook a demo
Start free trialBook a demo

Hybrid workplace planning: who will be in the office?

Going into the office without knowing who else will be there can make the journey feel pointless. The same questions come up every week: 'Are you in on Thursday?' 'Who will be there on Tuesday?'

According to Owl Labs, 30% of trips to the office are made simply to be seen. With Hamilton Apps, employees can share where they plan to work in one click and immediately see who will be on site.

Book a demoStart a free trial

Key benefits

Five benefits of sharing workplace attendance in one click

Give teams a reliable view of planned attendance while making weekly hybrid workplace planning quick and easy.

Book a demo

Everyday planning

  • One-click attendance

    Share where you plan to work from the app or your calendar in seconds.

  • Synchronised with Outlook and Teams

    Your workplace attendance appears directly in your calendar, with no duplicate data entry.

  • Real-time forecast occupancy

    See who is expected on site by location or team before the day begins.

  • Change plans at any time

    Update your status whenever plans change, with no manager approval required.

  • Team-level data, never individual tracking

    Data remains aggregated by team or site and is never linked to an individual.

Statistic showing that 30% of hybrid employees in France coffee badge

Coffee badging: declared attendance makes occupancy data more useful

Have you heard of coffee badging? In France, 30% of hybrid employees visit the office for just a few hours simply to make an appearance. As a result, access data no longer gives you a clear picture of workplace occupancy.

Attendance declared the day before is a useful planning signal, rather than a record of someone passing through a turnstile. Teams can adjust room and desk availability before a problem occurs, anticipate peaks by site and reduce rooms being held unnecessarily.

Hybrid working: make it easier to meet colleagues in the office

Travelling to the office only to work alone is one of the biggest frustrations of hybrid working. Hamilton Apps shows your colleagues' plans directly in the calendar, making collaboration intentional rather than a matter of chance.

Choosing between office attendance and remote work in Hamilton Apps

Hybrid workplace software that works from your calendar

Share your plans from the Hamilton Apps mobile app or directly from your work calendar as you organise your week.

Choose your status for each day:

• Working on site

• Working remotely

• Travelling

You can update it whenever your plans change, without prior manager approval or a separate form.

Your team sees the information in real time in a shared schedule, organised by site or department. There is no shared spreadsheet to update inconsistently from one week to the next.

Hamilton Apps can display the schedule by site, floor or team to match your existing reporting structure.

Booking an office day through Outlook and Teams

Outlook and Teams synchronisation, with no additional login

Synchronisation uses your existing authentication, such as SSO through Azure AD, so there is no additional account or password to distribute and no separate technical onboarding process.

Employees can view and update their Hamilton Apps attendance status in the same calendar they already use for meetings. There is no new tool to deploy or administer.

Related features

FAQ

Frequently asked questions

Cannot find the answer you need?

Contact us
How does meeting room booking software prevent double bookings?

All rooms share a single reference calendar that is updated in real time. If someone requests a time slot that is already booked, the request is declined or flagged to the organiser, who is shown similar rooms available at the same time.

Does the software integrate with Outlook and Teams?

Yes. You can add a room directly from an Outlook or Teams invitation without entering the details twice. It appears in every participant's calendar, the video meeting link is added automatically, and any changes or cancellations are synchronised both ways.

How long does it take to deploy a meeting room booking system?

The timeline depends on the number of sites and rooms, as well as the integrations you need. We provide a tailored estimate during the demonstration once we understand the scope of your project.

Can I book a room from a mobile or a tablet outside the room?

Yes. You can book from a computer, mobile or tablet installed at the room entrance. The on-site display shows the room's current status and lets you book the next time slot in seconds.

What happens if someone does not turn up for a booked room?

An unconfirmed booking can be released automatically after a period that you define. The room then becomes available to other teams, while the rate of unattended bookings remains visible in your occupancy analytics.

How can I see Outlook and Teams synchronisation and conflict alerts working with my rooms?

Request a demonstration and we will recreate the journey using a representative selection of your sites and rooms, including Microsoft 365 synchronisation.

View resources