Hamilton Apps
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Space management: align flex office and hybrid working

Managing several sites should not mean multiplying tools, rules and tracking files. Hamilton Apps centralises your space management in one interface to monitor occupancy data, harmonise operational practices and organise flex office and hybrid working more effectively.

You gain a clear, data-backed view of space usage to support confident decisions.

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Manage your flex-office spaces

USD 31.75 billion by 2032

is the projected value of the flexible-office market in the United States (Fortune Business Insights).
  1. 01

    EUR 45/m2/month

    Average office cost in the Paris region (Leosquare, 2026)

  2. 02

    50%

    Estimated share of hybrid meetings based on remote-work rates in France (Malakoff Humanis, 2024).

  3. 03

    -22% consumption

    Target energy saving linked to occupancy-led room management (attributed to Schneider Electric, March 2025).

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DESIGNED TO OPTIMISE FLEX OFFICE

Five benefits to simplify space management in hybrid work

With hybrid work and flex office, desk occupancy varies every day. A fit-for-purpose space-management approach helps you anticipate change, improve the workplace experience and reduce property costs over time.

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Day to day

  • Real-time occupancy

    Track utilisation rates by floor, building or site at any time.

  • Centralised floor plans

    Visualise and administer each site from one map.

  • Availability at a glance

    See free desks, rooms and zones instantly from anywhere.

  • Hosted in France, integrated with your IT stack

    SSO and corporate directory integration, with no extra accounts.

  • Aggregated data, never individual tracking

    Statistics by area or team, never attached to a named individual.

Desk utilisation trend from 35% in 2023 to 53% in 2025

Space management: identify underused desks and rooms

In hybrid and flex-office settings, gaps often remain between reserved and actually occupied spaces. Without up-to-date data, these gaps are hard to spot before an audit.

A space-management tool helps you track real occupancy, identify underused spaces quickly and reduce property costs sustainably:

  • Continuous occupancy tracking: follow utilisation rates after every booking or badge event, without manual counting.

  • Underused spaces identified: detect desks and rooms that are frequently reserved but rarely occupied.

  • Ratios aligned with actual attendance: adjust desk supply to hybrid usage patterns, for example 0.7 desk per employee according to JLL.

  • Evidence-based decisions: document workplace changes using real occupancy data rather than estimates.

Why choose Hamilton Apps for workplace space management

Across multi-site estates, space management requires a clear occupancy view, reliable data and integration with existing IT systems.

Hamilton Apps centralises flex-office and hybrid-workplace control on one platform designed for organisation-wide needs.

Space management across sites and floor plans

Space management: control your sites and floor plans from one interface

Centralise floor plans, capacity settings and access rules in one dashboard. You can also manage desk moves, team reallocations, contractor activity and prevention plans.

Apply consistent rules across all sites while still respecting local constraints. This avoids repeated data entry and inconsistent building-level operations.

Easy flex-office configuration

Configure your flex-office setup without technical skills

Create a new work zone, add a site or update booking rules directly in the platform, with no IT ticket required. Shared desks, meeting rooms and collaborative spaces can all be configured in a few clicks.

Changes are applied quickly on site, making day-to-day adaptation of spaces and hybrid-work patterns much easier.

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Space-management interface connected to Microsoft 365, Outlook, Teams, Azure AD, LDAP and SSO

Flex office: integration designed for IT teams

Connect your space-management platform to SSO, corporate directory services, LDAP, Azure AD, Microsoft 365, Outlook and Teams without creating additional user accounts.

Hybrid-work occupancy data is hosted in France to support organisations with GDPR obligations.

Related features

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FAQ

Frequently asked questions

Cannot find the answer you need?

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How does meeting room booking software prevent double bookings?

All rooms share a single reference calendar that is updated in real time. If someone requests a time slot that is already booked, the request is declined or flagged to the organiser, who is shown similar rooms available at the same time.

Does the software integrate with Outlook and Teams?

Yes. You can add a room directly from an Outlook or Teams invitation without entering the details twice. It appears in every participant's calendar, the video meeting link is added automatically, and any changes or cancellations are synchronised both ways.

How long does it take to deploy a meeting room booking system?

The timeline depends on the number of sites and rooms, as well as the integrations you need. We provide a tailored estimate during the demonstration once we understand the scope of your project.

Can I book a room from a mobile or a tablet outside the room?

Yes. You can book from a computer, mobile or tablet installed at the room entrance. The on-site display shows the room's current status and lets you book the next time slot in seconds.

What happens if someone does not turn up for a booked room?

An unconfirmed booking can be released automatically after a period that you define. The room then becomes available to other teams, while the rate of unattended bookings remains visible in your occupancy analytics.

How can I see Outlook and Teams synchronisation and conflict alerts working with my rooms?

Request a demonstration and we will recreate the journey using a representative selection of your sites and rooms, including Microsoft 365 synchronisation.

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