Outlook meeting room booking directly in Outlook and Teams
Key benefits
Five benefits of booking integrated with Outlook and Teams
Booking a room should never require leaving Outlook or Teams. Five practical benefits for employees, facilities teams and IT.
Day to day
Book without changing app
Reserve a room or desk directly in Outlook or Teams, without opening another platform.
Existing SSO and directory
No additional authentication required. Integration uses your existing Microsoft 365 infrastructure.
Less mental load for teams
Employees keep familiar ways of working, with no additional training process.
Editable from your calendar
Any change made in Outlook or Teams is automatically reflected in Hamilton Apps.
Reliable occupancy data
Every synchronised booking contributes to accurate, real-time occupancy reporting.
Recover 9.5 minutes per booking: the real cost of disconnected tools
Native synchronisation between Hamilton Apps, Outlook and Teams
Book in Outlook or Teams without changing user habits
No extra authentication to manage
How does meeting room booking software prevent double bookings?
All rooms share a single reference calendar that is updated in real time. If someone requests a time slot that is already booked, the request is declined or flagged to the organiser, who is shown similar rooms available at the same time.
Does the software integrate with Outlook and Teams?
Yes. You can add a room directly from an Outlook or Teams invitation without entering the details twice. It appears in every participant's calendar, the video meeting link is added automatically, and any changes or cancellations are synchronised both ways.
How long does it take to deploy a meeting room booking system?
The timeline depends on the number of sites and rooms, as well as the integrations you need. We provide a tailored estimate during the demonstration once we understand the scope of your project.
Can I book a room from a mobile or a tablet outside the room?
Yes. You can book from a computer, mobile or tablet installed at the room entrance. The on-site display shows the room's current status and lets you book the next time slot in seconds.
What happens if someone does not turn up for a booked room?
An unconfirmed booking can be released automatically after a period that you define. The room then becomes available to other teams, while the rate of unattended bookings remains visible in your occupancy analytics.
How can I see Outlook and Teams synchronisation and conflict alerts working with my rooms?
Request a demonstration and we will recreate the journey using a representative selection of your sites and rooms, including Microsoft 365 synchronisation.