Visitor management system from pre-registration to check-in kiosk
Key benefits
Five practical benefits of visitor management software
From pre-registration to kiosk check-in, every stage of visitor reception becomes simpler. Five practical benefits for employees, reception teams and workplace managers.
Day to day
Automatic host notification on visitor arrival
The host receives a notification as soon as their visitor arrives, with no handover through reception.
No app to install
Visitors follow a link sent by email, with no account to create and no download required.
Data hosted in France
Visitor information is hosted in France in line with GDPR requirements.
A printed badge instead of a paper register
On arrival, visitors check in at the kiosk. You keep a reliable view of who is on site, with centralised traceability of entries and exits.
Real-time multi-site view
Track how many visitors are present on each site at any time of day.
Prepare visitor reception before meetings begin
Without visitor management software, reception still runs on email and sticky notes
Are you prepared for an inspection or an evacuation?
Data hosted in France
How does meeting room booking software prevent double bookings?
All rooms share a single reference calendar that is updated in real time. If someone requests a time slot that is already booked, the request is declined or flagged to the organiser, who is shown similar rooms available at the same time.
Does the software integrate with Outlook and Teams?
Yes. You can add a room directly from an Outlook or Teams invitation without entering the details twice. It appears in every participant's calendar, the video meeting link is added automatically, and any changes or cancellations are synchronised both ways.
How long does it take to deploy a meeting room booking system?
The timeline depends on the number of sites and rooms, as well as the integrations you need. We provide a tailored estimate during the demonstration once we understand the scope of your project.
Can I book a room from a mobile or a tablet outside the room?
Yes. You can book from a computer, mobile or tablet installed at the room entrance. The on-site display shows the room's current status and lets you book the next time slot in seconds.
What happens if someone does not turn up for a booked room?
An unconfirmed booking can be released automatically after a period that you define. The room then becomes available to other teams, while the rate of unattended bookings remains visible in your occupancy analytics.
How can I see Outlook and Teams synchronisation and conflict alerts working with my rooms?
Request a demonstration and we will recreate the journey using a representative selection of your sites and rooms, including Microsoft 365 synchronisation.