Hamilton Apps
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Remote working: track your teams' schedules in real time

Already used by more than one million users, Hamilton Apps simplifies hybrid-work and shared-office organisation every day. The platform adapts to each company's own policies, whether you operate as an SME or across multiple sites.

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A workforce planning solution for office attendance

1M+ users

already declare their attendance with Hamilton Apps, across sectors and in organisations from 500 to 5,000 employees.
  1. 01

    0.7

    shared desk per employee

  2. 02

    9.5 mins

    saved every day

  3. 03

    50%

    potential property-cost reduction

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Designed to adapt to every organisation

Five ways to streamline your remote-work policy

Attendance declaration stops being an admin burden: employees update their status autonomously, with no approval workflow and no support intervention, on a feature already proven at scale.

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Day to day

  • Half-day status updates

    Declare attendance for morning, afternoon or full day from mobile or desktop.

  • History and data export

    Review and export declaration history for any selected period.

  • Site-specific custom statuses

    Add statuses for a specific site or team without changing other locations.

  • Configurable roles and access rights

    Control who can view, edit or export attendance data by user profile.

  • Centralised multi-site management

    Manage spaces centrally and monitor occupancy in real time.

Employee working at a desk in a shared office environment

Attendance declared in minutes

Reliable data also depends on clear rules, tailored to each organisation:

  • Simple declaration in minutes: employees update their status directly in their own workspace in just a few clicks.

  • Active from day one: new joiners can declare attendance on their first day with no prior HR action.

  • Configurable reminders: follow-up reminders can be sent to employees who have not yet declared status, according to each site's rules.

Once centralised, this information supports both day-to-day organisation and longer-term workplace planning.

Why choose Hamilton Apps

One attendance declaration is enough: the information is then reused automatically across daily workflows.

Real usage data for desks and workplace resources

Detailed occupancy reports to optimise real-estate budgets

Attendance declaration gives you actual desk-usage rates without sensors or manual counting. Data can be filtered by period, zone or status type to analyse physical office presence precisely. Reports export to Excel and integrate with existing property reporting tools without re-entry. Across multiple sites, you can compare occupancy rates building by building using shared rules. This visibility supports better space reorganisation and cost-reduction decisions based on evidence rather than estimates.

Teams booking desks from any device

Book your desk at any time, from any device

Once attendance is declared, employees can book a shared desk directly in our flex-office software. A colour code instantly shows available, occupied or already-booked desks, with no need to switch between screens. Booking works from desktop and smartphone, so there is no compulsory checkpoint at the start of the day.

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Teams working in a flex-office environment

See your on-site and remote teams at a glance

The dashboard centralises attendance declarations across the company and lets you analyse them by building, team or period. Data updates in real time as declarations are made, giving a reliable view of hybrid-work operations.

Alerts can be configured to identify unusually high or low attendance quickly. Thresholds are set independently by site to reflect local conditions: a 40-desk floor is not managed like a 400-desk site.

Variances from expected attendance are visible directly in the dashboard without manual calculations, helping teams anticipate fluctuations and manage space occupancy more effectively.

Related features

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FAQ

Frequently asked questions

Cannot find the answer you need?

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How does meeting room booking software prevent double bookings?

All rooms share a single reference calendar that is updated in real time. If someone requests a time slot that is already booked, the request is declined or flagged to the organiser, who is shown similar rooms available at the same time.

Does the software integrate with Outlook and Teams?

Yes. You can add a room directly from an Outlook or Teams invitation without entering the details twice. It appears in every participant's calendar, the video meeting link is added automatically, and any changes or cancellations are synchronised both ways.

How long does it take to deploy a meeting room booking system?

The timeline depends on the number of sites and rooms, as well as the integrations you need. We provide a tailored estimate during the demonstration once we understand the scope of your project.

Can I book a room from a mobile or a tablet outside the room?

Yes. You can book from a computer, mobile or tablet installed at the room entrance. The on-site display shows the room's current status and lets you book the next time slot in seconds.

What happens if someone does not turn up for a booked room?

An unconfirmed booking can be released automatically after a period that you define. The room then becomes available to other teams, while the rate of unattended bookings remains visible in your occupancy analytics.

How can I see Outlook and Teams synchronisation and conflict alerts working with my rooms?

Request a demonstration and we will recreate the journey using a representative selection of your sites and rooms, including Microsoft 365 synchronisation.

How long is attendance history retained?

The retention period is configurable at organisation level, in line with your internal data governance policy.

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